You can create or edit Company records using the Add a Company Tool.
The Company Name of a DBA ("Doing Business As") Contact record should be the same as what is printed on the donation, for example, "Smith Consulting." The address record can be edited so that "Attn: John Smith" is found in Address Line 1 and the physical street address is listed on Address Line 2.
If a Contact owns a Company, you can go to the individual's Contact record and create a Business Owner Of relationship on the Relationships sub-page. Sound like a good idea? This view will help you find all Companies with no relationships so you can start adding them (just be sure to change the last donation dates ;)):
Contacts.[Company_Name] AS [Company Name] ,
Contacts.[Company] AS [Company] ,
Donor_Record_Table.[_Last_Donation_Date] AS [Last Donation Date]
Contacts.[Company] = 1 AND Donor_Record_Table.[_Last_Donation_Date] BETWEEN '2020-01-01 00:00:00' AND '2020-12-31 00:00:00' AND Relationship_ID_Table.[Relationship_ID] IS NULL
AND not exists (select 1 from contact_relationships cr where cr.contact_id = contacts.contact_id)
You could put the Company inside their Household with the Household Position "Company," as long as the Company and the Contact share the same address. If you go this route, make sure the Statement Type of the Company's Donor record is set to Individual. Note: If a Household contains a Contact with the Household Position of "Company," the Add/Edit family tool will no longer work for that Household.
If a Company gives a Donation, you can apply soft credit to that Donation Distribution, linking the Donation Distribution to a Donor. For example, "Christian Community Foundation" may make many Donations on behalf of many Donors. The Christian Community Foundation record should exist only once. The Soft Credit link ensures a record exists that links each Donation to the Donor who initiated it. Donations only appear on the statement for Christian Community Foundation, but various MinistryPlatform reports exist for internal use that optionally includes soft credit donations.
If a Company gives a Donation that is intended to meet part of a Pledge made by an individual, it is possible to distribute that Donation to the Pledge of the other Donor. This 3rd Party Pledge gift diminishes the balance of the Pledge, but it only appears on the contribution statement of the Company.
Companies can have Portal User accounts to manage their contact information and online giving just like an Individual contact would. Companies should not have Security Roles in MinistryPlatform.