eSPACE Events Management

 
eSPACE Events Management integration is undergoing a major renovation and is not currently available.
eSPACE Integration

eSPACE's Church Facility Management software can help you more efficiently manage - and steward - your facilities all while leveraging and updating your MP data! This integration is a one-way sync from eSPACE to MP including Event Title, Event Type, Congregation, Program, Primary Contact, Minutes for Setup/Teardown, Event Start Date/End Date, and Visibility Level.

Initial Setup and Requirements

An account with eSPACE must be established before the integration with MinistryPlatform can be configured.

Integration Setup

Step 1: In MP

  1. Go to Administration > API Clients
  2. Click NEW
  3. Enter eSPACE for Display Name and Client ID
  4. Enter a Client Secret. This is the 'password' used by eSPACE to access your MinistryPlatform database. We highly recommend using a password generator to have your Client Secret be very unique and secure.
  5. Select a Client User. Choose: API, API | Login: apiuser
  6. Authentication Flow: Authorization Code, Implicit, Hybrid, Client Credentials, or Resource Owner
  7. All other settings can remain the same
  8. Click SAVE

Step 2: In eSPACE

  1. Go to settings->other->ChMS Integrations, and choose MinistryPlatform.
  2. Enter the appropriate credentials (Base URL, Client ID, and Client Secret).
  3. Once complete, email the eSPACE integration team and they will turn on the required MP fields to be included with each event.
  4. eSPACE will sync spaces (all individually under settings->basic) from MP.
  5. IF you would like to import your MP events into eSPACE, you can, but it is not required.
  6. You will now be ready to begin using the integration to sync eSPACE events into MP.
Existing eSPACE Users - It is important that ALL Rooms are spelled exactly the same (including spaces) in both systems to prevent duplicates from being added into eSPACE. 

 

Cost

There is no charge from Think Ministry for configuring the integration. Fees from eSPACE will be assessed as per each church's individual contract agreement.

MP Changes

Once configured, you will see Lookup Values > External Identities in your MP database (mapping table).

Best Practice Recommendations

Outside of Check-In and registration Products, lock down Events in MP to read-only. All Event changes should flow from eSPACE.

Integration Considerations

These fields DO sync as part of the Integration from eSPACE to MP:

  • Event Title
  • Event Type
  • Congregation
  • Program
  • Primary Contact
  • Event Start Date/Time
  • Event End Date/Time
  • Minutes for Cleanup
  • Cancelled (if applicable)
  • Visibility Level

These fields DO NOT sync as part of the Integration from eSPACE to MP:

  • Event description 
  • Location 
  • Number of People (Participants Expected) 
  • Event Attachments (under Optional Settings) 
  • Public Calendar Image (under Optional Settings) 
  • Resources (Equipment) 
  • Services (Event Services) 

Things that don’t exist in eSPACE that are/can be crucial to Event Management in MP and will require some attention once you sync your Events: 

  • Groups 
  • Rooms & Groups *
  • Meeting Instructions 
  • Registration Details under Public Website Settings 
  • Check-in information 

*Since Rooms & Groups aren’t part of the integration (aside from reserving the Space (AKA Room), the User may need to go to the Event in MP and add everything else. It may be easier to copy an old Event, using the Copy feature, and grab the Rooms & Groups that way. This will be up to each individual church.Pro Tip: To get MP specific data in, you can create a Service in eSPACE called MP Registration/Check In and then create a form and ask all the questions that you need data for on the MP side. Then, make the person responsible for updating MP receive this service request and approve/deny. 

 

Support

Support is provided by eSPACE at support@smartchurchsolutions.com.

See Also