Reporting

 
Group Page Views


Some page views on the Groups page summarize data or list Groups that may need to be reviewed. Use the Export button to extract this data from the system or simply review the information on screen and take any desired action.

  • Empty Groups: Groups without Participants enrolled.
  • Group Stats: Columns in this view summarize data about the Group including how many Participants are in the Group and when the first and last Participants were added to the Group.
  • Group Finder Groups (formerly Online Groups): Groups that appear on the Group Finder page of the Public Portal.
  • Past Groups & Teams: Groups with an End Date in the past.
  • Small Group Inquiries: A view summarizing Group Inquiry activity related to each Group. The Group must be of type "Small Group" and it must be current to display. Columns include the number of inquiries and how many of those inquirers were placed in the Group.
  • Small Group Participation: A view showing the number of Participants, Servants, and Leaders in the Group along with the name of the parent Group and the grand-parent Group.
  • Small Groups-Full Not Set: Current Groups with a group type of 1 (small group) where "Group is Full" is not set (meaning it is neither yes or no). These Groups may need to be reviewed to determine whether or not they are full and set that value properly.
  • Target Size and Space: A view summarizing whether current Groups have any capacity. This is determined based upon the number of Participants currently in the Group compared to the value set in the "Target Size" field of the group.
Groups Page Reports


The following reports are deployed to the Groups Page in a typical installation of MinistryPlatform. Whether a specific user can see these reports depends upon their security rights.

  • Group Involvement Summary: This report will show how many Participants, Servants and Leaders are active in groups of a specific type.
  • Group Recommendations: Select a contact and get back some group recommendations based upon Attributes the Contact has in common with Attributes assigned to the Group.
  • Group Participant Changes By Month: Get a net number by month of changes to Groups based on start and end date of Group Participants. A date range can be set and a specific Group Type parameter can be applied as a filter.
  • Group Seasonal Dashboard: A visual representation of Group participation between two dates.
  • Group Seasonal Summary: Facts about Groups and Group Participation between two dates.
  • Group Snapshot Dashboard: A visual representation of Group Participation as of a specific date.
  • Group Snapshot Summary: Facts about Groups and Group Participation as of a specific date.
  • Group/Team Export: Use this report to export Groups and teams of a specific type.  Include contact information as well as attributes that describe the Group.
  • New Group Participants: Use this report to determine how many people have been added to groups of a specific type between two dates.  The report will break results down by Group Role and it will distinguish between people who had never previously performed that role and those who had previously performed the role.
  • New Group Participants - Selected: Use this report to determine how many people have been added to selected groups between two dates.  The report will break results down by Group Role and it will distinguish between people who had never previously performed that role and those who had previously performed the role. 
  • Selected Group Attendance: Find out how many Group Participants were present at the events for a specific program. Filter by Event Type and Congregation.
  • Selected Group Attendance by Event Type: A report summarizing group member attendance including a filter on Event Type for those group members that attend more than one type of event and need attendance reported separately. This report uses the "Ignore Program Groups" field on the Event page. Group members must be marked as present (Attended) to show on the report. If the cell is blank, that means that person had no affiliation with the group at that point or no "registered" setting. If it is a "0" it means that person was expected but did not attend.
  • Selected Group Attendance By Individual: Review the attendance for individuals in the selected Groups.
  • Selected Group Attendee Search: Find Group participants or their parents based on having attended some number of times (Attended Min and Attended Max parameter) in a user-defined time period. Also, includes other filters like Program, Congregation, Group Type, Group Role, and enrolled date. This report can save a selection back to the database.
  • Selected Group Birthday List: Select a Group and find out who is having a birthday in a specific month.
  • Selected Group Call List: This report returns a list of Group members with phones and emails.
  • Selected Group Directory: A basic directory for the selected Group.
  • Selected Group Directory - Household: Produce a directory for the selected Groups listing current Group Participants including some or all of their family members.
  • Selected Group Directory - Photos: Produce a directory for the selected Groups listing current Group Participants including their Contact record photo if one is present.
  • Selected Group Family Listing: Print the Contact information and family members of Group Participants.
  • Selected Group Involvement: This report will generate a summary of Participation in the selected Groups.
  • Selected Group Last Attended: This report will allow the user to print a Group roster with a date each person last attended a specific Program.
  • Selected Group Participation Summary: Find out how many folks have been participating in selected Groups between a user-defined period of time.
  • Selected Group Roster: Get a roster of participants for the selected Groups.
  • Selected Group Roster: Parent Info: Print a roster for each Group with the group member's parent contact information (heads of house).