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Attendance

 

Posting Group Attendance

Reminder: In order for a group to appear in My Groups on the Portal, the Available Online field on the Group must be set to "True." See Creating Groups for more information.

Pro Tip: If you want attendance to be logged for group participation, the Group has to be assigned to an Event through a Room Reservation record. When Event Participants are added to the Event with the Group Participant value populated, attendance will show for the Group. Events can be created either manually or by the Group Attendance Notification.
GroupLife App
  1. From GroupLife, click "Take Attendance. Or, from the group's meeting, locate the Attendance section.
  2. Select the individuals who attended. If you have a large group, use the Sort and Search features to find the individuals you need.
  3. If needed, you can add a note about an individual's attendance.
  4. Attendance is updated as soon as you make a selection.
Group Attendance Tool
  1. From the Events page, open the desired Event record.
  2. From the Tools menu, launch the Group Attendance Tool.
  3. Select desired Group.
  4. Select desired individuals.
  5. Select desired Participation Status.
  6. If desired, select a Room.
  7. Click "Complete".
Roll Scan Attendance Tool
  1. From the Events page, open the desired Event record.
  2. Click Tools, then select Roll Scan Attendance Tool.
  3. Use your barcode reader to scan the barcode for each present person.
  4. Click "Post Attendance".
Portal
  1. On the Portal, log in to My Groups.
  2. Choose the desired Event from the Group Calendar.
  3. Select the individuals in attendance.
  4. Select an action (typically "Checked In" or "Confirmed As Attended").
  5. Select a time.
  6. Click "Submit".

For more information on using the portal to log group attendance see Posting Attendance From the Portal.

Viewing Group Attendance

Group Record
  1. From the Groups page, open the Group record in MinistryPlatform.
  2. Review the Participants paying special attention to the "Last Attended" column in the Participants sub-page.
  3. ​Optionally, make a selection from the records in the sub-page to communicate with individuals who have not attended recently.
Reports
  1. Select one or more Group records from the Groups page while looking at the main grid listing all Groups.
  2. Launch a report related to Group attendance. Some of these are listed below:
    • Selected Group Attendance
    • Selected Group Attendance by Individual
    • Selected Group Attendee Search
    • Selected Group Last Attended