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Important!Check-In Suite does not use the Event Groups or Program Groups concept. It is not necessary to associate Groups with Events via the Groups or Events sub-pages. Use the Rooms & Groups or Rooms & Events sub-pages. The nightly Data Quality Routine will create Event_Groups for any Groups found in Event_Rooms table that are associated with future Events to makes reports and tools leveraging Event_Groups available.
Groups & Events
Any Group record can be related directly to any Event record. When a Group is related directly to an Event, the following occurs:
The Group can check into the Event using the Check-In system, as long as the Event Group's Closed field is set to No.
The Group sees the Event on the Event Calendar found on the My Groups area of the Portal.
The Group leader can take attendance through My Groups.
Individuals can be added to a group from the Check-in system in Attended Mode.
Any single or recurring Event record created by a Group leader from the My Groups section of the Public Portal is directly related to their Group.
When copying an Event, the user can elect to copy the associated Group records. If the copy includes a recurring series, each of the Events in that series is associated with the Group.
The association between Events and Groups can be removed as indicated here.
This relationship implies that the Group is going to engage in some or all of the events hosted by the specified Program.
By creating a list of Program Groups, the user can avoid managing a separate list of Event Groups for each Event.
It is acceptable for a Group to exist that is not associated with any Programs:
Its usefulness might be for tracking ministry involvement and communicating with members of this Group.
In the rare event that the Check-In system is used for this Group, it can be added directly to an Event.
This association can be seen on the Groups sub-page of a Program and on the Programs sub-page of a Group. If an Event is associated with a Program with Program Groups, these Groups do not show on the Groups sub-page of the Event record.
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