Publications

 

 

Important! The MailChimp Sync Tool is no longer supported and is not available to customers on-boarded after June 2020. As of June 2020, it has been superseded with a combination of the Subscribe to Publication Widget, the Template Editor Tool, and the revamped New Message Tool. Check out the Stunningly Simple Emails webinar for all the juicy details and say 'goodbye' to MailChimp!
Basics
  • A Publication in MinistryPlatform is a way to gather Contacts together for the purposes of contacting them (typically via email, but also via text). 
  • You can have several Publications—from Church Newsletter to Facilities Volunteer Opportunities to Prayer Updates and beyond.
  • Publications can be contacted via MinistryPlatform through a variety of means such as the New Message Tool, Text Messaging Tool or various reports that facilitate mail communication such as Selected Labels.
  • Publications can be visible on the Portal's My Subscriptions page, which allows authenticated users to manage their own subscription preferences.
  • Publications can be visible in the My Subscriptions Widget, which allows authenticated users to manager their own subscription preferences. 
  • Unauthenticated users can quickly subscribe to a Publication using the Subscribe to Publication Widget. 
  • Users can unsubscribe from a Publication using the One-Click Unsubscribe Widget.
Creating Publications

This process creates the Publication only - it doesn't add subscribers to the Publication. 

  1. Communications > Publications.
  2. Click New.
  3. Indicate the desired information in the applicable fields.
  4. Click Save.
  • Title: The friendly name of the Publication. This title will be displayed in various Widgets.
  • Congregation: Optional value to ensure Users are limited to Locations allowed by with Global Filter permissions.
  • Description: Information about what the Publication is for.
  • Moderator: The Contact who manages the Publication.
  • Available Online: If Yes, the Publication appears on the Portal's My Subscriptions, thus allowing people to manage their own subscription preferences.
  • Online Sort Order: If the Publication is available online, indicating a number here determines the order the Publication appears on the My Subscriptions page. Publications on My Subscriptions are ordered lowest number to highest number.
  • Name: Publication Name to be used when populating an RSS Feed (for more information see the "Populating an RSS Feed" section below).
Subscribing/Unsubscribing People to Publications

There are several options to subscribe/unsubscribe people to Publications.

Self-Service

  • Someone can update their own subscription status to a Publication via the My Subscriptions page of the Portal.
  • Someone can update their own subscription status to a Publication via the My Subscriptions Widget. 
  • Some can subscribe to a Publication via the Subscribe to Publication Widget (supports subscribing only). 

One Contact at a Time

If you have just one person who needs their subscription status updated, you have a couple options:

  • On the Contacts page, open their Contact Record and click the Subscriptions sub-page.
    • To add a subscription, click New or Add, choose the correct Publication(s) and set Unsubscribed to No.
    • To end a subscription, click the Publication to remove, click Edit and set Unsubscribed to Yes.
  • Communications > All Subscriptions.
    • To add a subscription, click New, indicate the appropriate Contact and Publication and set Unsubscribed to No.
    • To end a subscription(s), search for the individual's name, select the person's Publication(s) to unsubscribe and use the Assign action to set Unsubscribed to Yes.

Multiple Contacts at Once (Subscribe)

If you have several people to add to a Publication at once, it's most efficient to do so via a selection.

  1. On the Contacts page, make your selection (or, if it's easier to start your selection on a different page, use the Transfer Selection Tool to get your selection to the Contacts page).
  2. If needed, use the Trim Selection Tool to remove people from the selection (for example, you could trim out "missing email address" or people who are already subscribed/unsubscribed by choosing the desired Publication in the "Current Publication" and "Previous Publication" drop-downs).
  3. Go to Communications > Publications and open the desired Publication record.
  4. On the Subscribers sub-page, click Add and then click the [...].
  5. In the Selection drop-down, choose the selection you saved in Step 3.
  6. Confirm Selection.
  7. Click Save.

Multiple Contacts at Once (Unsubscribe)

If you have several people to remove to a Publication at once:

  1. Communications > All Subscriptions.
  2. Check the bottom right corner of your screen to ensure it reads "0 Selected." If it doesn't clear your selection before proceeding. 
  3. Search for your desired Publication.
  4. Select the people to unsubscribe.
  5. Use the Assign tool to set Unsubscribed to Yes.

Via Inactivation

The Inactivate Tool provides the option to unsubscribe the selected records from all the Publications they're subscribed to. It's recommended that you use this tool only when you actually want to inactivate their entire record (for example, don't use this tool as a way to just unsubscribe people from Publications).

Automatically Based on System Data

We have a Automatic Publication Subscriptions Routine available to create Subscriptions automatically. See Ready-Made Solutions for more information.

Contacting a Publication's Subscribers

  1. Communications > All Subscriptions.
  2. Make sure you're on the Currently Subscribed view.
  3. Check the bottom right corner of your screen to ensure it reads "0 Selected." If it doesn't, clear your selection before proceeding. 
  4. Search for the desired Publication.
  5. Select the records to contact.
  6. Communicate with the Contacts as desired (for example, New Message Tool, Text Messaging Tool, etc.).
Populating an RSS Feed 

If desired, Messages and Publications can be used to generate content and populate an RSS feed.

Existing Messages may be associated with a Publication via the Messages sub-page or the Publication Messages page. 

A list of available Publications can be found by appending /ministryplatformapi/publications.svc to your church's base URL (e.g. https://sample.church.com/ministryplatformapi/publications.svc). To populate a feed, further append the URL with the desired Publication Name as defined on the Publication record.

Once appended (for example, https://sample.church.com/ministryplatformapi/publications.svc/samplefeed), the content of all associated Messages will appear correctly formatted in an XML file. Do not include a trailing slash after the Publication Name.